.png){kind=small}
Event Setup
2 - 12 months from event
Auction & Guest Management
1 week - 2 months from event
Create Raffle Tickets, Sign Up Parties, or Heads and Tails
Event Night Check-In
Use this guide to learn how to run check-in on event night.
Event Night Check-In
Event Central > Butler
​
-
Search by last name (first 3 letters recommended)
-
Edit guest if CC Not on File
-
Swipe card > enter ZIP > Complete
-
Click Check Bidder In? if info is already complete​​
Tip: Check in staff or volunteers first to confirm welcome texts, table assignments, and links are working correctly.
Have you purchased card readers for your event?
If not, click here to purchase today.
We recommend 1 card reader per 100 guests.
Edit Bidder at Check-In
Event Central > Butler
-
Search by last name
Tip: First 3 letters recommended -
Select the blue Edit (pencil) icon
-
Update the Bidder Number using the next number at your station
-
Enter the guest’s first name, last name, mobile number, and email
-
Swipe the credit card, enter the ZIP code, and select Complete
Add Bid Numbers at Check-In
Event Central > Butler
After selecting the edit (pencil) icon, update the bidder number to the next number at your station.
If you’re assigning bid numbers during check-in, keep a stack of bid cards at each station.
For example, for 300 guests, we recommend at least 4 check-in stations — each with:
-
A laptop
-
A card reader
-
A stack of bid cards
This helps keep lines moving and avoids bottlenecks.
Note: HelloFund is not responsible for incorrect bidder numbers entered at check-in. If this may be challenging for your team, we recommend pre-assigning bidder numbers.
Ask which company or table host they’re with.
​
For example, if the company name is First National Bank, enter National in the search field. You’ll see placeholder names like Guest of First National 10.
Click the blue Edit (pencil) icon to update the guest.