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Auction & Event Training Hub
Follow along HelloFund's 5 step process to success 🙌
1
Event
Setup
~ 6 months out
Create a Main Landing Page and a Tickets/Sponsorship Page to start accepting payments for your next event.
4
Event Night
Prep
~ 1 to 2 weeks out
Set up a training session for your volunteers and staff to review HelloFund's Check-In, Sales Entry, and Check-Out processes.
2
Auction and Guest Management
~ 45 days out
Add Silent and Live Auction items, Raffles, Heads & Tails, Sign-Up Parties, Paddles Up/Fund A Need, and more.
Send email reminders to Table Hosts and Sponsors to collect mobile phone numbers and email addresses.
3
Text Messages and Emails
~ 30 days out
Send a "Know Before You Go" email along with text messages directly from HelloFund.
5
Payments and
Reports
~ Day after event or following Monday
Batch payments from your event and generate detailed reports to identify your top donors, view statistics, and share insights with your team!
Keys to Success
If you are able to get your Auction Items and Guest List 90% complete 3-4 days prior to your event night, it will enhance your overall Guest experience for Check In and Check Out.
If you can't find what you are looking for, please reach out to your HelloFund Account Manager.
eventguide
Download & Print Event Guide
FAQ
How early should I start planning a fundraising auction?
About six months before your event. That gives you time to build your pages, line up sponsors, and gather auction items without a last minute rush.
What is the timeline for a silent auction?
Five steps: event setup around six months out, auction and guest management around 45 days out, texts and emails around 30 days out, event night prep 1 to 2 weeks out, and payments and reports the day after the event
When should auction items and the guest list be finalized?
Aim for 90 percent complete 3 to 4 days before event night. It makes check in and check out far smoother for your guests.
How soon after the event should I process payments?
The day after your event, or the following Monday if it falls on a weekend.
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