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How to Create a One-Page Board Report for Your Gala (Without Building It Yourself)
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Updated: Sep 17
Sample from a real HelloFund event. Organization and donor names have been changed.
A recent school raised $35,150 at their fall fundraiser. Their processing fees came to $101, because donors covered 87% of them. Every number on this page is live, and the one-page board report is a click away.
What to Include in a Gala Board Report
A gala board report should include total revenue, revenue by category (tickets, silent auction, live auction, donations), net after processing fees, top auction items, and top contributors — all on one page.
Your board wants to know:
How much did we raise?
What performed best?
How did the paddle raise do?
What was the net after fees?
Who were the top contributors?
Pulling that together manually can mean hours in spreadsheets, exports, and formatting.
Or… HelloFund can generate it for you automatically.
A Board-Ready Report — Generated Automatically
HelloFund generates a professional, one-page Board Report for every event — a clean, board-ready PDF that's available to download the moment your event ends.
No templates to figure out. No formatting headaches. No guessing which numbers to include.
It includes:
Total event revenue
Silent and live auction totals
Paddle raise / Fund-a-Need contributions
Ticket and sponsorship revenue
Credit card volume and fee transparency
Top auction items
Top donors
Pre-event vs. event night breakdown
If you're a HelloFund client: Open your event, go to the Event Stats tab, and click Board Report.
Why This Matters for Board Meetings
Board members don’t want raw exports.
They want:
Clear numbers
Logical breakdowns
Professional presentation
Transparency
Confidence in reporting
A clean one-page summary helps you:
Lead the conversation with clarity
Answer financial questions quickly
Demonstrate performance insights
Reinforce trust and transparency
And you didn’t have to build it yourself.
Save Time. Look Prepared. Focus on Strategy.
Instead of spending hours assembling reports, you can focus on:
Donor follow-up
Sponsorship renewals
Stewardship
Planning your next event
The Board Report takes reporting off your plate — and puts a professional summary in your hands.
Ready to Get Yours?
If you're already on HelloFund, your Board Report is waiting.
If you're not — this is what post-event reporting looks like on HelloFund.
