Creating a Know before you Go Email is a great way to communicate to your Guests prior to Event Night. To streamline Check In and follow up for donations/payments, the key is to capture as much Guest Info prior to event night. A great way to do this is to send a Know Before you Go email to capture credit card info and highlight some important details for your event. (Want to learn how we do it? Schedule a Call with the HelloFund Team)
Example Email Template for your Gala
Subject: The [Org Name} GALA is TONIGHT
Hi, [f], Today's the day!!
We're so excited to celebrate 10 years with you TONIGHT at the Gala.
If you haven't already, click here to add your credit card to help reduce lines at check-in [u].
You can also check out some of our amazing live auction packages to plan your bids:
In case you missed our previous email, here are a few things you may want to know:
LOCATION Fundraising Ranch is located at 1000 Donation Drive, Austin, TX 78738 . The event will be indoors but the grounds are beautiful and we'll have a bar outside so you can enjoy the outdoor space before the program.
ATTIRE Cocktail/ Austin Chic
SCHEDULE 6:15 // Doors open 6:30- 7:15PM // Cocktail hour • Shop raffle & merchandise 7:15 PM // Dinner and live music 7:45PM // Program 8:15 PM // Live Auction 9-10PM // Live music, drinks, and dancing
We've got a wonderful evening planned for you- can't wait to see you soon!
Primary Contact and The [Organization Name] Team
Want to learn how HelloFund can help with your next Gala?